So you want to move your office. This is a good thing. It is safe to assume that your business is expanding and you want an even bigger space. While you might be very happy to move, you need to know that office relocation is one of the most significantly challenging things to do amongst entrepreneurs.
For most people looking to move their business to a new area, they undergo stress and their employees do as well. We already have emotional burdens with office relocation (some people, for instance, commute from a farther location). This means that you should ensure that this transition is as smooth as it can be.
If you fail to plan well, you can run into many problems. Planning to move your office to a new location goes beyond packing, moving, unpacking the boxes, or fitting new furniture and floorings. This is a huge project that will need to be addressed totally. In our current digital world, we do most of our work online. Thus, during business relocations, you usually need to move lots of IT infrastructure. Ensuring that you accomplish the same office set up for your employees to resume work at the new location without much disruption is a move that dramatically minimizes the stress that comes with the process.
The following 5 tips will aid you to minimize stress during business relocations
1). Plan to achieve success together with your moving company
What time do you plan to move? Do you plan to move in 3 or 6 months? It is often best if you begin to plan right about now, especially when you are moving to a bigger business space and you need to move a lot of systems/equipment. You will need to create a plan that highlights all things to be moved, what needs to be disposed of, and the most significant equipment needed nearly immediately at the new location. All of these things will help reduce the stress that comes with the move.
It is also important that you inform your employees and what will happen in the process of moving. This plan will have to include whether you are giving out or selling certain items that you do need anymore. You need to ensure you notify the people collecting your disposed items and be sure to include a collection day inside your bigger moving plan.
2). Get professional office movers.
Do not try to improvise when considering relocating your office. Try to look for the best office movers in your area and get movers’ quotes from them. Movers have the sole responsibility to plan out your relocation from the start until the end. This will prevent you from undergoing lots of stress associated with office moving. Many office movers will only pack, move, and unpack your office items, machines, and furniture. This means that you will need to reset your computers, test out your systems with multiple cables lying about. For this to be avoided, you need to get commercial movers with an in-house IT expert team (or are in partnership with an IT subcontractor). Professional commercial movers usually work on mirror set-ups and checklists. This can mean that your workforce can leave work in your old location on Friday and resume in the new location in the morning of Monday to find their desk setup exactly the way they had left it.
3). Declutter your space to get a clearer mind and help your movers.
When making a move, this is a good time to try to declutter your space. Dispose of old electronic items idling around your office. Check for those old computers in your office store and try to get rid of them! You can also use this as a good opportunity to make everyone tidy up their folders. Tell them to delete all files that are no longer useful for their office activities, especially for files that have been lying idle for years.
Then try to ensure that you have all computer contents backed up onto a cloud network to help retrieve important files in the case of damage to computers during transport. You get a better flow of energy if your digital or physical space is decluttered. You are more productive at work if you have a clearer head and desk space.
4). Ensure that your business continues during business relocations
For most businesses, it is highly unlikely that there would be a complete shutdown of operations in the event of a move. Everyone should plan for effective business continuity to help the company minimize disruption to the barest minimum. During the actual move, you should ensure that you have enough people assisting with the process. You need to have people ready on the new site to help receive the office items from the local movers.
5). Updating your business information
After completing the move, dispose of all irrelevant items/data, and select people to help you with the different parts of the process, ensure that you update the information on all business materials – complimentary cards, website, brochures, phone listing (for businesses with one) and all that. You wouldn’t like someone searching for your company only to end up at the old address.
Moving offices is usually an event that keeps most business owners on edge. There are usually many things to keep in check; however, if you plan and execute procedures, and approach the move the way you approach your business, it might make a significant difference to everyone affected by the move. After all, you expect to enjoy the products of your labor after the move.
Simultech IT is a one-stop shop for all office moving solutions. Our company is an IT Support Operations Company, and we focus on singular expertise to work with businesses looking to move offices. We have an in-house expert department that helps take care of everything relocation; this includes furniture, floor covers, electricity, and general office building components (such as fixing glass offices). We have an enviable record of 500 completed moves. We have a practical business continuity plan to help minimize business disruption for our clients as we plan the move based on your needs. We work according to a customized checklist to make sure that we achieve a mirror image relocation. We will also completely test the new office network set-up.